Iowa Permits Employers to Provide Employee Wage Statements by Electronic Means

04/19/18

Author: ADP Admin/Wednesday, April 18, 2018/Categories: State Compliance Update, Iowa

Previously, employers were required to mail wage statements, provide them at the place of employment, or provide employees with the means to view and print an electronic wage statement at the workplace. Per House Bill 2240, employers are now allowed to provide wage statements to employees via secure electronic transmission or other secure electronic means.

If the employee is unable to receive his or her wage statement electronically, the employee must notify the employer in writing at least one pay period in advance, and the employer must:

Send the statement to the employee by mail;
Provide the statement to the employee at the employee’s normal place of business during normal employment hours; or
Provide the employee access to view the employee earnings statement electronically and provide the employee free and unrestricted access to a printer to print the statement.

Coverage: Employers with employees in Iowa.

Effective: July 1, 2018

Action Required: Please contact your Human Resources Business Partner or your Payroll Service Representative if you have any questions.

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