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Year End Compliance Alert – EEO-1 Review Needed

12/01/18

Author: ADP Admin/Thursday, December 6, 2018/Categories: Bulletin News

If on December 31, 2018--the ADP TotalSource EEO Snapshot date--you have at least 50 permanent employees (full-time and part-time), you may be required to file an EEO-1 Report*. We recommend that you review your EEO information prior to the EEO Snapshot date to ensure there are no missing or outdated values.

Just a reminder, the EEOC requires each employee be assigned a valid gender, race/ethnicity, EEO job classification, and worksite location for reporting.

Steps for Review:
  1. For each of your TotalSource paygroups, log into MyTotalSource. Go to Reporting > Standard Reports > HR Reports> EEO Employee Detail.
  2. Update any discrepancies or missing information on either the employee’s personal or employment profile. Pay particular attention to employees who experienced a job change that might need an updated EEO Job Classification.
That’s it for now! In January, watch for an email with next steps after the ADP TotalSource EEO Snapshot date.

Please contact your dedicated HR Business Partner if you need additional assistance.

*What is the EEO-1 Report?
The EEO-1 Report is a compliance survey mandated by federal statute and regulations. The survey requires company employment data to be categorized by race/ethnicity, gender, and job category. The U.S. Equal Employment Opportunity Commission (EEOC) uses EEO-1 data to support civil rights enforcement and to analyze employment patterns within companies, industries, or regions. The Office of Federal Contract Compliance Programs (OFCCP) system uses statistical assessment of EEO-1 data to select facilities where the likelihood of systematic discrimination is the greatest.

Generally, an employer is required to file an EEO-1 Report if:
  1. It employs 100 or more employees (single location or as part of an affiliated/centrally owned enterprise); or
  2. It employs 50 or more employees and
    • has a prime contractor first-tier subcontract of $50,000 or more with a federal agency
    • is a depository of federal government funds
    • is an issuing and paying agent for U.S. Savings Bonds and Notes

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