Indiana Announces Changes to New Hire Reporting Requirements

As a result of Indiana Senate Bill 148  employers will be required to file reports of newly hired and rehired employees electronically.

Additionally, employers will be required to provide the following new data elements on all reports of newly hired or rehired employees:

• Employee’s current job title
• Employee’s primary standardized occupational classification code
• Employee’s starting compensation
• Employee’s rate of pay (annually, hourly, other)
  
  

For more information regarding electronic reporting, please visit the state’s  Electronic Reporting page.

Transition period through July 1, 2025  

The requirements above are effective July 1, 2024.  However, recognizing that employers and service providers may need time to make programming changes, the state has announced  that both old and new file formats will be accepted through July 1, 2025.  Any missing data from the new fields in the new format will not prevent the file from being accepted, nor will employers be penalized for failing to report the new data elements.

Next steps

·      ADP® is currently reviewing the requirements and will communicate a plan of action prior to the July 1, 2025, transition period expiration date.

·      ADP TotalSource completes new hire reporting requirements for new hire and rehire employees. ADP TotalSource® may make certain data fields mandatory during the new hire process to fulfil reporting requirements.