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Final Quarter Close of 2018 is Coming!

The final quarter of 2018 will be closing on December 31, 2018. It’s that time again where you should review the following reminders and provide updates impacting your employees’ Form W-2 to your Payroll Service Representative by December 26 to help you avoid costly amendments. Click here to view the penalties and interest that may apply if this information is not provided in a timely manner.

Christmas & New Year’s Day Bank Closure – December 25, 2018 & January 1, 2019

ADP TotalSource® would like to remind you that The Federal Reserve and ADP offices will be closed on Tuesday, December 25, 2018 and Tuesday, January 1, 2019 in observance of Christmas Day and New Year’s Day.

Minimum Wage Update for Various Jurisdictions

Various jurisdictions have increased their minimum wage rates. If applicable, you must increase the pay rate for exempt and/or non-exempt employees to meet the new minimum wage. For New York, the pay rate increase is effective on or before December 31, 2018. For all other jurisdictions and federal contractors, the increase is effective on or before January 1, 2019. An updated poster is not required provided that the employer has the most recent poster already on display. If needed, employers should order a new minimum wage poster. The minimum wage rate is based on the employee’s work location.

Live Webinars on OSHA Recordkeeping and Reporting

ADP Risk & Safety is presenting three identical live webinars on “OSHA Recordkeeping and Reporting."

Year End Compliance Alert – EEO-1 Review Needed

As your compliance partner, ADP TotalSource will assist you with your EEO reporting; however, we need your help. Log into ADP TotalSource® and review your information to comply with federal statutes and regulations.

Holiday Pay and Year-End Bonuses: Are You Aware of the Rules?

As the holiday season arrives and the year comes to a close, employers need to make sure they comply with holiday pay and year-end bonus requirements. To help you better understand the rules, we present several common questions.

OFCCP’s Agenda for 2019: More Audits and Increased Transparency

As contractors start to see new scheduling letters arrive from OFCCP’s latest round of advance notification letters, OFCCP has new opportunities to demonstrate its commitment to transparency, through implementation of the Agency’s recently released Directive 2018-08: Transparency in OFCCP Compliance Activities. The Agency’s stated philosophy is that transparency should “guide OFCCP staff during every stage of the compliance evaluation, from beginning to end” and the Directive sets out the Agency’s roadmap for transparency in audits.

DOL Eliminates Employer-Plaguing “80/20” Tip Credit Rule

The Department of Labor (“DOL”) has rescinded its prior guidance that made the tip credit unavailable for tipped employees who spend more than 20% of their time performing allegedly non-tip generating duties.

December 2018 and January 2019 HR Compliance Calendar

Below is a summary of compliance requirements that took effect recently or will take effect this month or next.  For more information on these topics, please see this month’s edition of the ADP Insights & Solutions Newsletter or the Newsletter Archives.  In addition, please note that there are a number of pay increases that will take effect as of December 31, 2018 or January 1, 2019 for both exempt and non-exempt employees.  A detailed list of pay increases can be found in the Minimum Wage Update for Various Jurisdictions article in this month’s newsletter.

Upcoming Events

Regional Alerts

Bulletin News, Alaska, Arizona, Arkansas, California, Colorado, Delaware , Florida, Maine , Massachusetts, Michigan , Minnesota , Mississippi, Montana , New Jersey , New Mexico , New-York-, Ohio-, Oregon-, Rhode-Island-, South-Dakota-, Vermont-, Washington-

Various jurisdictions have increased their minimum wage rates. If applicable, you must increase the pay rate for exempt and/or non-exempt employees to meet the new minimum wage. For New York, the pay rate increase is effective on or before December 31, 2018. For all other jurisdictions and ...

> Read more

California

The California Department of Industrial Relations has announced an increase to the pay rates computer software employees and physicians must receive in order to be exempt from overtime. Additionally, the minimum salary required for the administrative, professional, and executive exemptions will ...

> Read more

California employers with 250 or more employees per establishment or employers with 20-249 employees in certain identified industries (which is the same as Federal OSHA) must electronically submit to the Federal OSHA website by December 31, 2018 and then each year thereafter.

> Read more

Michigan , Missouri , Utah

Three states approved new marijuana laws on Election Day 2018. Voters approved medical marijuana laws in Missouri and Utah, while Michigan voters approved a recreational marijuana law.

> Read more

New Jersey

As noted previously, New Jersey Governor Phil Murphy (D) has signed into law the New Jersey Paid Sick Leave Act (the “Act”), which will provide eligible employees with paid leave for their own medical needs, those of a family member, or other covered reasons.  The New Jersey ...

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New York

Westchester County in New York has enacted an ordinance that will require employers to provide sick leave to employees who work in the county.

> Read more

All hotels in New York with at least five rooms will be required to post human trafficking “informational cards” throughout each hotel’s premises.

> Read more

The New York City Commission on Human Rights has released Frequently Asked Questions (FAQs) as guidance on the “Stop Sexual Harassment in NYC Act.”

> Read more

Washington

Seattle has enacted a law (Ordinance No. 125684) that will require employers with 20 or more employees to offer employees the opportunity to use pre-tax income to purchase qualified commuter benefits.

> Read more

Washington, D.C.

The District of Columbia has enacted legislation (B22-0913) that will require employers to meet certain notice, reporting, policy, and training requirements.

> Read more




 

 

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