If you are an Applicable Large Employer and acknowledged your Affordable Care Act (ACA) reporting in the ACA Reporting Tool (ART) by Feb. 20, 2025, transmission of your 2024 ACA filings is complete! ACA Reporting is filed under your unique FEIN. After transmission to the IRS, it is possible for your filing to come back with a status of “Accepted with Errors.” In most cases, a correction can be transmitted to the IRS to resolve the error.
The IRS will require all forms with errors to be addressed before April 1, 2025. If not resolved, or resolved late, you may be assessed by the IRS. The most common error found on Form 1095-C is 1095C-010-01 – an employee name and Social Security Number mismatch.
To determine whether you have any IRS errors to resolve:
- Go to My TotalSource.
- Check the ACA eFile Errors Report in the Alerts section of the My TotalSource homepage. (You can also access this report by navigating to Reporting > Benefits Reports > ACA eFile Error Reporting.)
- If you have an impacted employee(s), ask the impacted employee to carefully compare the information on the employee’s Form 1095-C to the information on the employee’s Social Security card. If the employee identifies a mismatch, resubmit the corrected information to TotalSourceBenefits@adp.com, and we will send these corrections to the IRS.
- If an error is not found, your employee may need to contact the Social Security Office to resolve the issue. The employee may log on to www.ssa.gov or call 1-800-772-1213 to find the nearest office. Once resolved, please update our system with the corrected information and submit the corrected Form 1095-C following the steps above.
Be sure to also notify your payroll representative of any changes to an employee’s name or SSN to ensure the error is fixed moving forward.
To help you communicate this information to your impacted employees, we’ve developed a Frequently Asked Questions document and a sample letter that can be found in the Benefits Reports section of My TotalSource.
As always, we are happy to support you through this process. Don’t hesitate to reach out to your ADP® Human Resource Business Partner if you have any questions. If employees have questions, they can call a MyLife Advisor at 1-844-448-0325 or send an email to MyLifeAdvisor@adp.com.