New hire notice requirements – Locate the notices you need to help ensure compliance

We have created a New Hire Notice Guide to help ensure you are aware of the requirements below and know what you need to do to help ensure compliance.

Background

Several states and localities require employers to distribute notices to employees at the time of hire.  In most states and localities these notices are notices of rights that do not require employers to provide additional information in the notice.  These notices are included in our employee onboarding application and links to these notices can be found through Littler GPS.    Because the notices are subject to change they are no longer independently stored on our forms library.  

In several other states and localities employers must complete blank form fields in the notice prior to providing the notice to the employee.  These notices are not included in our onboarding application. However, links to these notices can be found in Littler GPS.  Similar to above, because the notices are subject to change, they are no longer independently stored on our forms library.  

Finally, there are certain notices that have been customized by ADP TotalSource.  These notices cannot be accessed through Littler GPS.  These notices can be accessed through our forms library – state appendix section.  

Next Steps - Determine Which Notices to Distribute at the Time of Hire

·       Review the New Hire Notice Guide available on the forms library – state appendix to determine which notices are included in our onboarding application and which notices are not. 

·       If you are using our onboarding application and the notices are included on the list of notices included in our onboarding application, then you do not need to manually to distribute these notices.

·        If the notices are not included in the onboarding application, then you should manually distribute these notices.