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It is with ADP TotalSource.
Completing two forms may seem easy, but the data and classifications needed are complex and time consuming. Good thing you have ADP TotalSource by your side.
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ADP TotalSource has been tracking the data you need for ACA reporting all year and we'll use it to complete your required reporting.**
ADP TotalSource ACA Timeline
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October
You can go into the ACA Reporting Tool starting October 11, 2023
Go to the My TotalSource homepage, click on the ACA Reporting Tool (ART) link, and follow the screens to Acknowledge & Submit for each unique FEIN in your Control Group.
Use the ACA Reporting Tool (ART) Data Entry Guide to help you answer the initially required questions in the ART before you acknowledge.
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January
ADP TotalSource will begin mailing Forms 1095-C to full-time employees. Confused about the forms? Here’s a breakdown.
If you do not want your forms acknowledged for print and transmission, be sure to select "I do not authorize" in the ACA Reporting Tool (ART) by Jan. 31, 2024. The IRS has ended the Good Faith transition relief. To ensure forms are printed and transmitted timely, TotalSource may automatically acknowledge them after January 31.
TotalSource will mail 1095-C Forms to employees, on your behalf, by the IRS deadline.
You have this web site to learn about ACA and the required forms, but what should you tell your employees? Don’t worry; we have you covered. Your employees have access to information about the forms on MyLife.
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February
Starting February 20 we will recommend reviewing your filing errors. Did some of your employees have Social Security Number (SSN) or Name mismatch errors for prior year filings? Read the latest guidance on resolving this issue.
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April 1
ADP TotalSource completes Form 1094-C filing on your behalf on or prior to this date.
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Frequently Asked Questions
Who is considered a full time employee?
IRC Section 4980H and the applicable regulations provide that a full-time employee for any calendar month is an employee who is credited with an average of at least 30 hours of service per week during the calendar month, or at least 130 hours of service during the calendar month. Hours of service include paid time off due to vacation, holiday, illness, incapacity (including disability), layoff, jury duty, military duty, or family & medical leave of absence.
What are the reporting deadlines for ALEs?
Similar to the Form W-2 reporting deadline, Form 1095-C statements must be provided annually to employees by March 4 of the year following the year to which the statement relates. You will meet the requirement to furnish Form 1095-C to an employee if the form is properly addressed and mailed on or before the due date. If the regular due date falls on a Saturday, Sunday, or legal holiday, you must file by the next business day. A business day is any day that is not a Saturday, Sunday, or legal holiday. Forms 1094-C and Forms 1095-C must be provided to the IRS by February 28 (April 1, if filed electronically) of the year following the year to which the statement relates.
What is an Applicable Large Employer (ALE)?
An Applicable Large Employer (ALE) is an employer that employed an average of 50 or more full-time employees (as defined by the ACA), including full-time equivalent employees, during the preceding calendar year. An ALE is subject to the Employer Shared Responsibility provisions under Internal Revenue Code (IRC) Section 4980H and the annual reporting obligation under IRC Section 6056.
Here's a full list of frequently asked questions.
Additional Resources
You have access to tools to help you remain in compliance by monitoring throughout the year and navigate the reporting system. To access the guides below, log in to My TotalSource -> Reporting -> Benefits Reports -> ACA Shared Responsibility FTE Calculator. Click Learn More at the top of each section.
Guides Available:
*Services available for ADP TotalSource clients with Applicable Large Employer (ALE) status. Some exclusions apply.
** If you haven’t been with TotalSource all year, we have a team of ACA experts to help determine the missing data you will need to collect to complete your Forms.