Employer obligations will begin on January 6, 2014, the date the notice will be published in the New Jersey register. Covered employers must do the following:
• On January 6, 2014, conspicuously post the gender equity notice in a place or places accessible to all employees in each of the employer’s workplaces;
• By February 5, 2014, provide employees who were hired on or before January 6, 2014, with a written copy of the notice;
• For employees hired after January 6, 2014, provide the new employee a written copy of the notice at the time of hire;
• Beginning January 6, 2014, and annually thereafter, provide each employee a written copy of the notice. The annual distribution must be done on or before December 31st of each year;
• Provide each employee a written copy of the notice upon the employee’s first request;
• Every time an employer provides a written copy of the notice to an employee, provide an acknowledgment form stating the employee has received the notification and has read and understands its terms. The acknowledgment must be signed by the employee, in writing or by means of electronic verification, and returned to the employer within 30 days of its receipt. Sample acknowledgement language follows below:
|
By my signature below I acknowledge that I have received, read and understand the terms of the attached notice titled "Right to be Free of Gender Inequity or Bias in Pay, Compensation, Benefits or Other Terms and Conditions of Employment.″
__________________________
Employee Signature Date
__________________________
Employee Printed Name
|
The regulations allow employers alternatives methods for providing the notification to employees. Employers may do so by e-mail delivery or by distributing printed material, including as a paycheck insert, an attachment to a handbook, or a flyer distributed at an employee meeting. Employers also may make the written copy of the notification available to employees through an Internet or intranet website, provided the website is for the exclusive use of all of the employer’s workers, can be accessed by all workers, and the employer provides notice to workers of the posting.
Under the notification rules, employers must post and provide the notification in English and Spanish, when the employer reasonably believes Spanish is the first language of a significant number of its workforce. The state labor commissioner has not yet made available the Spanish version of the notification. We will notify clients when Spanish version is available.
New State Poster Available
In lieu of downloading and printing the new gender equity notification, clients may order a New NJ all-in-one poster containing the new requirements by following the instructions below:
Log on to My ADP Resource at: www.myadpresource.com
• Click on “Poster Ordering” under the HR Quick Links section of the HR tab and you will be directed to the My ADP Resource Compliance Center home page.
• Sign into the My ADP Resource Compliance Center home page. If it’s your first visit, enter your company code and account information.
• Click “State” on the left navigation bar, then select your state.
• Browse the poster options, enter the quantity desired, and click “Add”.
• When you’re done, review your shopping cart and click “Next”.
• Select your shipping address and click “Done”.
• An order confirmation screen will appear – and you’re done!