April 2026

News

How to Complete I-9s for Remote Employees

The Form I-9 (I-9) is used to verify a new hire's identity and work authorization. Employers must ensure that each employee properly completes the I-9 at the time of hire. Completing an I-9 can be more complicated for employees who are working remotely, especially now that a U.S. Department of Homeland Security (DHS) temporary policy that allowed virtual inspection of documentation in some cases is about to expire on July 31.

How to Complete I-9s for Remote Employees

The Form I-9 (I-9) is used to verify a new hire's identity and work authorization. Employers must ensure that each employee properly completes the I-9 at the time of hire. Completing an I-9 can be more complicated for employees who are working remotely, especially now that a U.S. Department of Homeland Security (DHS) temporary policy that allowed virtual inspection of documentation in some cases is about to expire on July 31.

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Regional Alerts

Compliance-Corner, State-Compliance-Updates, Alabama

Alabama has enacted House Bill 217 (HB 217), which excludes from gross income for state income tax purposes amounts received by a full-time hourly wage-paid employee as compensation for work performed in excess of 40 hours in a week. The exemption provided under HB 217 will be in ...

Compliance-Corner, State-Compliance-Updates, Arkansas

Arkansas has enacted legislation (House Bill 1576), which expressly prohibits employers with nine or more employees from discriminating against individuals based on a natural, protective or cultural hairstyle. The changes take effect July 31, 2023.

Compliance-Corner, State-Compliance-Updates, Arkansas

Arkansas has enacted legislation (House Bill 1410) that will remove a requirement for individuals under the age of 16 to obtain a work certificate from the state Department of Labor. House Bill 1410 takes effect July 30, 2023.

Compliance-Corner, State-Compliance-Updates, Colorado

Colorado has enacted legislation (Senate Bill 23-105), which amends the state’s rules for pay and opportunity transparency in internal and external job postings. The law takes effect January 1, 2024.

Compliance-Corner, State-Compliance-Updates, Colorado

Colorado has enacted legislation (Senate Bill 23-017) that expands the reasons employees may use paid sick leave under state law. Senate Bill 23-017 takes effect August 7, 2023.

Compliance-Corner, State-Compliance-Updates, Colorado

Colorado has enacted legislation (Senate Bill 23-058) that expressly prohibits employers from making age-related inquiries on an initial employment application. The law takes effect July 1, 2024.

Compliance-Corner, State-Compliance-Updates, Kentucky-

Kentucky has enacted legislation (Senate Bill 47) that will allow adults to use medicinal cannabis for certain medical conditions beginning in 2025. The law also addresses employers’ rights regarding medicinal cannabis.

Compliance-Corner, State-Compliance-Updates, Maryland-

Maryland has enacted legislation (Senate Bill 828) that will delay implementation of a law that will provide job protection and wage-replacement benefits to employees who need time off from work for certain family and medical reasons.

Compliance-Corner, State-Compliance-Updates, Michigan-

Michigan has enacted legislation (Senate Bill 90), which expressly prohibits employers from discriminating against individuals based on traits historically associated with race, such as hair texture and protective hairstyles. The changes took effect immediately on June 15, 2023.

Compliance-Corner, State-Compliance-Updates, Minnesota-

Minnesota has enacted legislation (House File 782), which creates a state-run retirement program that workers in the private sector can join and requires participation by employers if they have five or more employees and don’t offer a retirement plan. The law doesn’t set a timeline ...

Compliance-Corner, State-Compliance-Updates, Minnesota-

Minnesota has enacted legislation (Senate File 3035) that will expand requirements for employers to provide lactation breaks, reasonable accommodations for pregnancy, and pregnancy and parental leave. Senate File 3035 takes effect July 1, 2023.

Compliance-Corner, State-Compliance-Updates, Minnesota-

Minnesota has enacted legislation (House File 2) that will create a paid family and medical leave program in the state. Contributions to the program and wage-replacement benefits will begin January 1, 2026. Employers can opt to have a private plan to meet the requirements, provided the plan ...

Compliance-Corner, State-Compliance-Updates, Minnesota-

Minnesota has enacted legislation (Senate File 3035) that will require employers to provide paid sick leave to employees. The requirement takes effect January 1, 2024. The Details

Compliance-Corner, State-Compliance-Updates, Minnesota-

Minnesota has enacted legislation (House File 100) that permits recreational cannabis use among adults age 21 and older beginning August 1, 2023. The law includes protections for off-duty cannabis use.

Compliance-Corner, State-Compliance-Updates, New-York-

On June 12, 2023, the New York City Department of Consumer and Worker Protection (DCWP) released the final rule regarding the required minimum wage for app-based restaurant delivery workers. The rule goes into effect with the first pay period on or after July 12, 2023.

Compliance-Corner, New-York-

New York City has enacted a law (Intro. 209-A) that prohibits employers from discriminating on the basis of an individual’s height or weight. Intro. 209-A takes effect on November 22, 2023.

Compliance-Corner, State-Compliance-Updates, North-Dakota

The North Dakota Human Rights Act prohibits employers of all sizes from failing or refusing to make reasonable accommodations for an otherwise qualified individual with a physical or mental disability because that individual is pregnant. North Dakota has enacted House Bill 1450, which ...

Compliance-Corner, State-Compliance-Updates, Texas-

Texas has enacted legislation (House Bill 567), which expressly prohibits discrimination against individuals based on traits associated with race, such as hair texture and hairstyles like braids, locs, and twists. House Bill 567 takes effect September 1, 2023.

Compliance-Corner, State-Compliance-Updates, Washington-

Washington has enacted legislation (Senate Bill 5123), which prohibits employers from making a hiring decision based on an individual’s off-duty use of cannabis or certain positive pre-employment drug test results. Senate Bill 5123 takes effect on January 1, 2024.

Compliance-Corner, State-Compliance-Updates, Washington-

Washington has enacted legislation (House Bill 1491), which prohibits an employer from searching an employee’s privately owned vehicle. House Bill 1491 takes effect on July 23, 2023.

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