October 2024

 

Illinois to Require that Employers Provide Paid Leave

04/06/23

Illinois has enacted legislation (Senate Bill 208) that will require employers to provide employees with up to 40 hours of paid leave that they may use for any reason. Senate Bill 208 takes effect Jan. 1, 2024.

Monday, April 3, 2023/Author: ADP Admin/Number of views (3228)/Comments (0)/

Illinois Issues Rules on Equal Pay Reporting

02/03/23

The Illinois Department of Labor (IDOL) has published final regulations to implement a requirement for Illinois employers with 100 or more employees to obtain an Equal Pay Registration Certificate (EPRC).

Wednesday, February 1, 2023/Author: ADP Admin/Number of views (3568)/Comments (0)/

Illinois prohibits hairstyle discrimination

8/4/22

Illinois has enacted legislation (Senate Bill 3616) that expressly prohibits employers from discriminating against individuals based on their hair texture or protective hairstyle. Senate Bill 3616 takes effect Jan. 1, 2023.

Wednesday, August 3, 2022/Author: ADP Admin/Number of views (4968)/Comments (0)/

Illinois Requires Expense Reimbursement

11/01/18

Illinois has enacted legislation (Senate Bill 2999) that requires employers to reimburse employees for certain business expenditures. 
Wednesday, October 31, 2018/Author: ADP Admin/Number of views (6972)/Comments (0)/
Categories: Illinois

Illinois Expands Protections for Breastfeeding Mothers in the Workplace

10/01/18

Illinois Governor Bruce Rauner signed House Bill 1595 amending the Nursing Mothers in the Workplace Act in several significant ways – most notably the compensability of break time under the Act, and the burden on employers in order to avoid providing the required break time to its employees. 
Wednesday, October 3, 2018/Author: ADP Admin/Number of views (9291)/Comments (0)/
Categories: Illinois

Wave of Class Action Lawsuits Filed under Illinois Biometric Information Privacy Act

02/01/18

Employers using timeclocks that use employee finger or hand scanning technology to clock in and out may have heard about a recent surge of class action litigation asserting that such technologies are covered by the Illinois Biometric Information Privacy Act (“BIPA” or the “Act”). Many lawsuits have been filed against employers operating in Illinois. 
Tuesday, January 30, 2018/Author: Andaika Jean-Noel/Number of views (13993)/Comments (0)/

Chicago Adopts Hands Off Pants On Law to Protect Hotel Workers from Sexual Harassment, Assault

01/18/18

To provide hospitality workers greater protections against sexual harassment and assault, the Chicago City Council has passed the “Hands Off Pants On” Ordinance. The Ordinance requires all hotels in the City to adopt a panic button system and an anti-sexual harassment policy.

Tuesday, January 16, 2018/Author: Andaika Jean-Noel/Number of views (11527)/Comments (0)/
Categories: Illinois

Sick Leave Toolkit Updated for Arizona, Chicago, Cook County, Emeryville, Los Angeles, Minneapolis, and St Paul

07/06/17

Our sick leave toolkit which includes Frequently Asked Questions (FAQs) and model sick leave policies for jurisdictions with sick leave laws has been updated based on recent agency guidance, rules and/or best practice recommendations.  
Monday, July 3, 2017/Author: Andaika Jean-Noel/Number of views (15949)/Comments (0)/

Illinois Expands Domestic and Sexual Violence Leave

10/20/16

Effective January 1, 2017, employees who work for an employer with no more than 14 employees will be entitled to 4 workweeks of unpaid leave in any 12-month period to address issues related to domestic or sexual violence.    

Wednesday, October 19, 2016/Author: TJaeger2/Number of views (10128)/Comments (0)/
Categories: Illinois

Pregnancy Rights

01/22/15

Pregnancy and your rights in the workplace has been added to the Illinois All-In-One poster.
Tuesday, January 20, 2015/Author: SuperUser Account/Number of views (14319)/Comments (0)/
Categories: Illinois
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Recent IL Updates

Illinois Adds New Work Protections for Minors Under Age 16

10/03/24

Author: ADP Admin/Tuesday, October 1, 2024/Categories: Compliance Corner , State Compliance Update, Illinois

Illinois has enacted legislation that sets new standards for working conditions for employees under 16 years of age, including limiting hours of work and updating the list of jobs minors are prohibited from holding. The changes were enacted via Senate Bill 3646 and take effect on
Jan.  1, 2025.

The details

Hours of Work Restrictions

With limited exceptions, employers are prohibited from allowing employees under 16 years of age from working:

  • More than 18 hours during a week when school is in session;
  • More than 40 hours during a week when school isn’t in session;
  • More than eight hours in any single 24-hour period;
  • Between 7 p.m. and 7 a.m. from Labor Day until June 1 or between 9 p.m. and 7 a.m. from June 1 until Labor Day; or
  • More than three hours per day, or more than eight hours total of work and school hours on days when school is in session.

Exceptions to Hours of Work Restrictions

An employer may allow an employee under the age of 16 to work a maximum of eight hours on each Saturday and on Sunday during the school year if: 1) the minor doesn’t work outside of school hours more than six consecutive days in any one week; and 2) the number of hours worked by the minor outside of school hours in any week doesn’t exceed 24 hours. See the text of the law for other exceptions to the restrictions on hours of work.


Prohibited Occupations

The law includes more than 30 occupations from which employees under the age of 16 are prohibited from working. See the text of the law for details.

Employer Responsibilities

Employers are prohibited from allowing a minor under the age of 16 from working, unless the minor obtains an employment certificate authorizing the minor to work for that employer.

Employers must provide that minor with a notice of intention to employ to be submitted by the minor to the minor's school issuing officer with the minor's application for an employment certificate.

Every employer of one or more minors under 16 years of age must maintain, on the premises where the work is being done, records that include the name, date of birth, and place of residence of every minor who works for that employer, notice of intention to employ the minor, and the minor's employment certificate.

Every employer, during the period of employment of a minor and for three years thereafter, must keep on file, at the place of employment, a copy of the employment certificate issued for the minor.

Every employer of minors under the age of 16 must ensure that all minors are supervised by an adult 21 years of age or older, on site, at all times while the minor is working.

Employers are prohibited from allowing any minor under the age of 16 to work for more than five hours continuously without an interval of at least 30 minutes for a meal period.


Notice Requirements

Every employer who employs one or more minors under the age of 16 must post in a conspicuous place where minors are employed, allowed, or permitted to work, a notice summarizing the requirements of the law.


An employer with employees who don’t regularly report to a physical workplace, such as employees who work remotely or travel for work, must also provide the summary and notice by email to their employees or by conspicuous posting on the employer's website or intranet site, if the site is regularly used by the employer to communicate work-related information to employees and is able to be regularly accessed by all employees, freely and without interference. The notice will be created by the state.

In the event of the work-related death of a minor engaged in work subject to the law, the employer must, within 24 hours, report the death to the Department of Labor and to the school official who issued the minor's work certificate for that employer.

In the event of a work-related injury or illness of a minor that requires the employer to file a report with the Illinois Workers' Compensation Commission, the employer must submit a copy of the report to the Department of Labor and to the school official who issued the minor's work certificate for that employer within 72 hours of the deadline by which the employer must file the report to the Illinois Workers' Compensation Commission.

Employment Certificate Process

The Illinois Child Labor Law has long required school officials to review a minor's work opportunity and, with the permission of the minor's parent or guardian, issue an employment certificate to the minor before they can lawfully work.

Senate Bill 3646 updates the school certification process by:

  • Requiring the issuing officer to consider the "health, welfare, and education" of the minor when assessing an employment certificate application, including consideration of past reports of death/injury of a minor at that workplace.
  • Requiring that a minor's work permit include the minor's school schedule.
  • Clarifying the certification process for minors who are experiencing homelessness or who don’t have a birth certificate.


Video Content Creators

The law creates rules specific to influencers and other individuals or families who create video content in exchange for compensation, and the video content features minors under the age of 16. These changes took effect July 1, 2024. See the text of the law for details.

Next Steps

Illinois employers who intend to employ minors under the age of 16 should ensure compliance with Senate Bill 3646 by Jan. 1, 2025, and train supervisors on the changes.

Number of views (727)/Comments (0)

 

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