News

California Finalizes Templates for Pay Data Reporting for 2025; Includes New Data Fields

The California Civil Rights Department has published final versions of pay data reporting templates for the 2025 reporting year. The templates include new data fields for reporting employees’ exemption status, employment type, and weeks worked during the reporting year.

California Publishes Template for ‘Know Your Rights’ Notice Due Feb. 1

California has published a template to help employers address a requirement to provide a notice annually to each current employee and to each new employee at the time of hire, informing them of certain rights under state and federal law. The template notice is currently available in English and Spanish and will eventually be available in additional languages.

California Issues Preliminary Guidance on Pay Data Reporting for 2025, Includes New Data Fields

The California Civil Rights Department has published preliminary versions of pay data reporting templates for the 2025 reporting year. The templates include new data fields for reporting employees’ exemption status, employment type, and weeks worked during the reporting year.

California Raises Minimum Pay for Overtime Exemptions for 2026

The California Department of Industrial Relations has announced an increase in the pay rates that computer software employees, physicians and Administrative, Professional, and Executive Employees must receive in order to be exempt from overtime pay.

California to Require Employers to Provide New Annual Notice

California has enacted legislation that will require employers to provide a new stand-alone written notice annually to each employee and to each new employee at the time of hire, informing them of their rights under state and federal law.

California to Expand Paid Family Leave Program

California has enacted legislation that will entitle employees to take paid family leave to care for a “designated person" with a serious health condition.

California Expands Employee Access to Their Personnel Records

California has enacted legislation that expands the scope of records that employees have the right to access in their personnel file.

California - San Diego Increases Minimum Wage for Hospitality Workers

San Diego’s City has enacted an ordinance regarding the minimum wage for hospitality workers.

California’s New Rules For Automated Employment Decision Systems

California has enacted two sets of new regulations that directly impact how employers use automated decision systems (ADSs) in hiring, promotion, compensation, and other significant employment decisions.

California Extends Recall Rights of Certain Laid-Off Workers

California has enacted legislation that extends the recall and reinstatement rights for certain employees in the hospitality, service, and travel industries who were laid off due to the COVID-19 pandemic.

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Regional Alerts

Compliance-Corner-, State-Compliance-Update, Washington-

The State of Washington has enacted legislation (House Bill 2303), which prohibits an employer from requiring an employee or applicant to be microchipped. House Bill 2303 takes effect June 11, 2026.

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Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation (House Bill 1092), which will require employers to implement heat illness prevention plans under state law.

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Compliance-Corner-, State-Compliance-Update, Washington-

The State of Washington has enacted legislation (House Bill 2105), the Immigrant Worker Protection Act ("the Act"), which adds employer poster and notice requirements and provides guidance related to immigrant protections. Many employer requirements for House Bill 2105 take effect ...

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Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation (House Bill 110), which will require individuals to securely store a handgun in certain areas, such as parking areas, lots, or structures exclusively reserved and used for commercial or retail employees.

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Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation that sets the state minimum hourly wage rate, and future state minimum hourly wage increases and practices.

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Compliance-Corner-, State-Compliance-Update, Oregon-

The Oregon Court of Appeals has ruled that an employee is protected from retaliation for merely asking for a raise, even where no claim of pay inequity or class-based discrimination is alleged, under Oregon state law.

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Compliance-Corner-, State-Compliance-Update, New-York-

New York state has enacted legislation (Senate Bill 8338), which codifies disparate impact protections. Senate Bill 8338 took effect on Dec. 19, 2025.

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Compliance-Corner-, State-Compliance-Update, Maine-

Maine has enacted legislation requiring employers to notify employees if they are found in violation of Title 26, Chapter 7 of the Maine Revised Statutes. Chapter 7 contains dozens of provisions relating to pay, hours, recordkeeping, workplace postings, access to personnel ...

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Compliance-Corner-, State-Compliance-Update, Illinois-

The Illinois Supreme Court has ruled that state law doesn’t incorporate a federal exception that allows employers to exclude employer-required pre-shift and post-shift activities, such as pre-shift health screenings, from hours worked if they aren’t integral and indispensable ...

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