Illinois - Deadline for Renewal of Some Illinois Equal Pay Certificates Approaches, Portal Now Open

New Data Elements for 2025

Beginning in 2025, employers must also include the following information in their EPRC application:

• Whether the employee is paid on an hourly or salary basis
• If the employee is paid on an hourly basis, the hourly rate
• Whether the employee is covered by a collective bargaining agreement

Additionally, the IDOL has added “Middle Eastern and North African” (MENA) as another option for identifying employee race. Employers may include MENA information if they have already collected this data, however, employers are not obligated to start soliciting this information for 2025 reporting.

The IDOL has updated its EPRC template and answers to frequently asked questions to reflect the changes. The portal for submitting an EPRC renewal application is now open.

Process for Reporting

Most employers that are subject to the EPRC requirements were contacted by the IDOL and provided a deadline for initial registration in 2023 or early 2024. Under the IEPA, even if the IDOL hadn’t contacted an employer, they still had a statutory obligation to complete their initial EPRC submission by March 23, 2024.

The IDOL has announced that employers who were due to submit their renewal applications from January 1, 2025 through March 30, 2025 will have until March 31 to do so, unless a further extension is granted.

Next Steps

If you have 100 or more employees residing in Illinois and are required to file an annual EEO-1 with the EEOC, make sure you comply with the EPRC requirements by the applicable renewal deadline.