April 2025
HomeMy TotalSource®Compliance CornermyLearningNewsletter Archives
 

Illinois Amends Law on Employee Access to Personnel Records

10/03/24

Illinois has enacted legislation that amends and clarifies the state’s Personnel Record Review Act. The new law (House Bill 3763) takes effect Jan. 1, 2025.

Friday, September 27, 2024/Author: ADP Admin/Number of views (2802)/Comments (0)/
Categories: Compliance Corner State Compliance UpdateIllinois
Tags: Compliance Corner10/03/24

Illinois Adds Employment Verifications Protections

10/03/24

Illinois has enacted legislation that will prohibit employers from imposing work authorization or re-verification requirements that are greater than those required by federal law. The new law (Senate Bill 508) also requires employers who use E-Verify or another electronic employment verification system to provide certain notices if an employer asserts that a discrepancy exists in an employee’s employment verification information. Senate Bill 508 takes effect Jan. 1, 2025.
Friday, September 27, 2024/Author: ADP Admin/Number of views (2485)/Comments (0)/
Categories: Compliance Corner State Compliance UpdateIllinois
Tags: Compliance Corner10/03/24

Illinois - Chicago Issues Final Rule on Paid Leave Requirements

07/03/24

The Chicago Department of Business Affairs and Consumer Protection has issued a final rule that defines and clarifies various aspects of a new ordinance requiring employers to allow employees to accrue up to 40 hours of paid sick leave per 12-month period and up to 40 hours of paid leave per 12-month period that employees can use for any reason. The ordinance and final rule take effect July 1, 2024.

Wednesday, July 3, 2024/Author: ADP Admin/Number of views (3585)/Comments (0)/
Categories: Compliance Corner State Compliance UpdateIllinois
Tags: Compliance Corner07/03/24

Reminder: Illinois Equal Pay Certificate Deadline Approaches

04/04/24

Employers with 100 or more employees in Illinois must apply to obtain an Equal Pay Registration Certificate (EPRC) from the state by March 23, 2024.

Tuesday, April 2, 2024/Author: ADP Admin/Number of views (3509)/Comments (0)/
Categories: Compliance Corner State Compliance UpdateIllinois
Tags: Compliance Corner04/04/24

Chicago and Cook County Adopt New Paid Leave Ordinances

01/04/24

Chicago and Cook County in Illinois have each enacted ordinances that will amend requirements that employers provide paid leave to employees.

The new Chicago ordinance requires both paid sick leave and paid leave that employees can use for any reason. The new Cook County ordinance requires paid leave employees can use for any reason.

The new ordinances will replace existing paid sick leave requirements in the city and county once they take effect. 

Monday, January 1, 2024/Author: ADP Admin/Number of views (3718)/Comments (0)/
Categories: Compliance Corner State Compliance UpdateIllinois
Tags: Compliance Corner01/04/24

Chicago and Cook County Adopt New Paid Leave Ordinances

01/04/24

Chicago and Cook County in Illinois have each enacted ordinances that will amend requirements that employers provide paid leave to employees.

The new Chicago ordinance requires both paid sick leave and paid leave that employees can use for any reason. The new Cook County ordinance requires paid leave employees can use for any reason.

The new ordinances will replace existing paid sick leave requirements in the city and county once they take effect. 

Monday, January 1, 2024/Author: ADP Admin/Number of views (3696)/Comments (0)/
Categories: Compliance Corner State Compliance UpdateIllinois
Tags: Compliance Corner01/04/24

Chicago Adopts New Paid Leave Ordinance

12/07/23

Chicago has enacted an ordinance that will require employers to provide both paid sick leave and paid leave that employees working in Chicago can use for any reason. The ordinance takes effect Dec. 31, 2023 and replaces an existing paid sick leave requirement in the city.
Wednesday, December 6, 2023/Author: ADP Admin/Number of views (4174)/Comments (0)/
Categories: Compliance Corner State Compliance UpdateIllinois
Tags: Compliance Corner12/07/23

Illinois Provides Guidance on New Paid Leave Law

11/02/23

The Illinois Department of Labor has published guidance on the Paid Leave for All Workers Act which requires employers to provide employees with up to 40 hours of paid leave that they may use for any reason. The law takes effect Jan. 1, 2024.

Tuesday, October 31, 2023/Author: ADP Admin/Number of views (4242)/Comments (0)/
Categories: Compliance Corner State Compliance UpdateIllinois
Tags: Compliance Corner11/02/23

Illinois Clarifies Equal Pay Reporting Requirements

10/05/23

Illinois has enacted legislation that clarifies a requirement for employers with 100 or more employees working in Illinois to obtain an Equal Pay Registration Certificate (EPRC). The legislation (House Bill 3733) takes effect Jan. 1, 2024.

Tuesday, October 3, 2023/Author: ADP Admin/Number of views (3781)/Comments (0)/
Categories: Compliance Corner State Compliance UpdateIllinois
Tags: Compliance Corner10/05/23

Illinois Amends Notice and Personnel Records Access Requirements

10/05/23

Illinois has enacted legislation that amends the state’s rules for providing certain notices to remote workers and amends the requirements for providing access to employees’ personnel records. The changes made by the legislation (House Bill 3733) take effect Jan.  1, 2024.

Tuesday, October 3, 2023/Author: ADP Admin/Number of views (3583)/Comments (0)/
Categories: Compliance Corner State Compliance UpdateIllinois
Tags: Compliance Corner10/05/23
1234

Recent IL Updates

Illinois - Deadline for Renewal of Some Illinois Equal Pay Certificates Approaches, Portal Now Open

04/03/25

Author: ADP Admin/Monday, March 31, 2025/Categories: Compliance Corner , State Compliance Update, Illinois

Employers with 100 or more employees located in Illinois must renew their Equal Pay Registration Certificate (EPRC) every two years. For employers that obtained their initial EPRC in 2023, this means the deadline for renewing their certification falls in 2025.

Employers who have already obtained their initial EPRC should receive an automated reminder from the Illinois Department of Labor (IDOL) prior to the deadline for renewing their EPRC.

Details

By way of background, the state amended the Illinois Equal Pay Act (IEPA) in 2021 to require that private employers report certain payroll information to the IDOL and obtain an EPRC. The requirement applies to any private employer that has 100 or more employees residing in Illinois and is required to file an annual EEO-1 with the U.S. Equal Employment Opportunity Commission (EEOC). The EPRC must be renewed every two years.

To obtain/renew an EPRC, covered employers must certify, among other things, that the average compensation for their female and certain other employees isn’t consistently below the average compensation for their counterparts within each of the major job categories in the EEO-1, taking into account factors such as:


·      length of service

·      job requirements

·      experience

·      skill

·      effort

·      responsibility

·      working conditions

·      education or training

·      job location

·      a collective bargaining agreement

·      or other mitigating factors


New Data Elements for 2025

Beginning in 2025, employers must also include the following information in their EPRC application:

  • Whether the employee is paid on an hourly or salary basis
  • If the employee is paid on an hourly basis, the hourly rate
  • Whether the employee is covered by a collective bargaining agreement

Additionally, the IDOL has added “Middle Eastern and North African” (MENA) as another option for identifying employee race. Employers may include MENA information if they have already collected this data, however, employers are not obligated to start soliciting this information for 2025 reporting.

The IDOL has updated its EPRC template and answers to frequently asked questions to reflect the changes. The portal for submitting an EPRC renewal application is now open.

Process for Reporting

Most employers that are subject to the EPRC requirements were contacted by the IDOL and provided a deadline for initial registration in 2023 or early 2024. Under the IEPA, even if the IDOL hadn’t contacted an employer, they still had a statutory obligation to complete their initial EPRC submission by March 23, 2024.

The IDOL has announced that employers who were due to submit their renewal applications from January 1, 2025 through March 30, 2025 will have until March 31 to do so, unless a further extension is granted.

Next Steps

If you have 100 or more employees residing in Illinois and are required to file an annual EEO-1 with the EEOC, make sure you comply with the EPRC requirements by the applicable renewal deadline.

Number of views (342)/Comments (0)

Tags: Compliance Corner04/03/25
 

© Copyright 2016 ADP LLC. 10200 Sunset Drive | Miami, FL 33173

You are receiving this email because you are a client of ADP TotalSource. ADP, the ADP logo, and Always Designing for People are trademarks of ADP, Inc. All other marks are the property of their respective owners. Copyright © 2025 ADP, Inc.