OSHA’s Recordkeeping
Standard, 29 CFR 1904, requires that certain employers maintain annual records
of workplace injuries and illnesses. Records of workplace injuries and
illnesses are maintained throughout the calendar year on the OSHA Form 300 Log
of Work Related Injuries and Illnesses (300 Log) and are summarized on the OSHA
Form 300A Summary of Work Related Injuries and Illnesses (300A Summary) at the
end of each calendar year. The 300A Summary is required to be posted in the
workplace every February 1 through April 30 to show records from the previous
years’ injuries and illnesses even if no work related injuries or illnesses
occurred during the previous year.
Helping your company comply
with OSHA regulations is one of the key benefits of ADP TotalSource®. If your
company is not partially exempt from OSHA recordkeeping requirements, ADP will
help you fulfill this responsibility by providing your company with its
preliminary 300 Log and 300A Summary at the end of January each year. The
preliminary 300 Log and 300A Summary are available through your MyTotalSource
website. Please see access instructions below.
As the worksite employer, you
may need to take additional steps to ensure your 300 Log and 300A Summary fully
capture the information required by OSHA. The preliminary 300 Log and 300A
Summary are based on workers’ compensation data reported to TotalSource and may
not contain all of the information necessary to complete the 300 Log and 300A
Summary. The preliminary 300 Log, for example, may be missing adequate details
describing the injury or cause of injury because that information was not
provided when the injury or illness was reported.
Additionally, since workers’
compensation and OSHA recordable injuries are not directly correlated, there
may have been injuries at your workplace that were not reported to workers’
compensation or denied by workers’ compensation that should be included on your
300 Log and 300A Summary. For example, OSHA requires that controlling worksite
employers record data for injuries and illnesses for temporary employees and
sub-contracted employees used by those employers. TotalSource does not have
access to temporary and/or sub-contracted employee injury and illness data and,
as such, it will not be included on your preliminary 300 Log and 300A Summary.
PureSafety Course
Available on myLearning@ADP
ADP Risk Management is
available to support you to meet your requirements as an employer. New this
year, the course “OSHA 300 Recordkeeping Requirements” is available to
TotalSource clients for free! The course is available on-demand through ADP’s
learning management system, myLearning@ADP.
Questions
If you have any questions about
the information on your preliminary 300 Log or 300A Summary and/or if you have
questions about OSHA recordkeeping requirements, such as partial exemptions,
please contact your TotalSource Risk and Safety Consultant for assistance.