Background
As previously communicated, on September 30, 2020, California Governor Gavin Newsom signed into law Senate Bill 973, a new pay data reporting requirement. Covered employers will have to provide California's Department of Fair Employment and Housing (DFEH) with pay data by specified job categories and by race, ethnicity and sex. The reports will be due on an annual basis, starting March 31, 2021, for calendar year 2020.
Pay Data Report Information
To support California's new annual pay data reporting requirement, the California Department of Fair Employment and Housing has created a webpage on pay data reporting (https://www.dfeh.ca.gov/paydatareporting/). The webpage includes a link to the new law (SB 973), and questions and answers organized by topic. Importantly, it was recently updated to include three key pieces of information: a guide to using the portal (User Guide), a template that employers may use to submit their data (Excel Template), and an example of a CSV submission (CSV Example).
According to the DFEH webpage, a portal for covered employers to submit their data to the DFEH (Pay Reporting Portal) will open on February 16, 2021.
Call to action: ADP® TotalSource is closely monitoring all activity related to the California pay data reporting requirement, and is preparing to support clients with filing the new report.
Each TotalSource client will be responsible for completing their report and filing it with the State of California. Please watch for more detailed updates and support regarding how to complete the report and submit it to the State of California.