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Delaware Adopts Law Expanding Protections Against Sexual Harassment in the Workplace

10/01/18

Author: ADP Admin/Wednesday, October 3, 2018/Categories: Delaware

Overview: A new Delaware law specifically addresses the prohibition against sexual harassment under the Delaware Discrimination in Employment Act (DDEA), sets an affirmative defense for employers, imposes mandatory notice distribution on employers with at least four employees within the state, and provides anti-sexual harassment training requirements for employers with at least 50 employees in the state. Delaware follows Connecticut, Maine, California, and New York in requiring workplace harassment training.

Effective Date: January 1, 2019

Details:

General Provisions
The DDEA currently prohibits discrimination based on sex, but it does not specifically address sexual harassment. HB 360 creates a new section devoted to sexual harassment.

The new law defines sexual harassment of an employee as an unlawful employment practice when the employee is subjected to:

conduct that includes unwelcome sexual advances, requests for sexual favors, verbal or physical conduct of a sexual nature when: (1) Submission to such conduct is made either explicitly or implicitly a term or condition of employee’s employment; (2) submission to or rejection of such conduct is used as the basis of employment for employment decisions affecting an employee; or (3) such conduct has the purpose or effect of unreasonably interfering with an employee’s work performance or creating an intimidating, hostile, or offensive work environment.



The law covers employers with at least four employees within the state at the time of an alleged violation and it expressly includes the state, the General Assembly, state agencies, and labor organizations. The new law expands the types of workers covered by the DDEA to include state employees, unpaid interns, applicants, joint employees, and apprentices.

Employer Responsibility for Sexual Harassment in the Workplace
Employers will be responsible for sexual harassment of an employee when:
  1. A supervisor’s sexual harassment results in a negative employment action of an employee;
  2. The employer knew or should have known of a non-supervisory employee’s sexual harassment of an employee and failed to take appropriate corrective measures; or
  3. A negative employment action is taken against an employee in retaliation for the employee filing a discrimination charge, participating in an investigation of sexual harassment, or testifying in any proceeding or lawsuit about the sexual harassment of an employee.
Affirmative Defense Available to Employers
Under the new law, an employer can avoid liability for harassment by a non-supervisor by proving that:
  1. The employer exercised reasonable care to prevent and correct any harassment promptly; and
  2. The employee unreasonably failed to take advantage of any preventive or corrective opportunities provided by the employer.
The availability of this defense highlights the importance of addressing issues of sexual harassment that come to the employer’s attention, by whatever means, in a prompt and thorough manner. In addition, HB 360’s notice distribution and mandatory training requirements will inform employees of the preventive or corrective opportunities provided to them by their employer. Therefore giving employees multiple reporting avenues and mechanisms in which to file complaints of sexual harassment is strongly encouraged.

Distribution of Information Sheet
HB 360 requires the state Department of Labor to create an information sheet for distribution by employers. The yet-to-be-created information sheet should be distributed to:
  • New employees at the commencement of employment
  • Existing employees within six months of January 1, 2019 (i.e., by July 1, 2019)
Distribution of the information sheet does not protect an employer from liability, but this provision also would not automatically create liability for an employer in a litigation should the notice not be distributed.

Mandatory Sexual Harassment Training Required
Perhaps of most significance is the law’s requirement that employers with at least 50 employees in Delaware provide “interactive training and education to employees regarding the prevention of sexual harassment.” Training must be provided on the following schedule:

Who Is Being Trained

When Must They Be Trained

New Staff Employees

Within 1 year of commencement of employment and then every 2 years thereafter; training not required until employee employed for 6 months continuously

Existing Staff Employees

Within 1 year of January 1, 2019, and then every 2 years thereafter

New Supervisors

Within 1 year of commencement of employment as a supervisor and then every 2 years thereafter

Existing Supervisors

Within 1 year of January 1, 2019, and then every 2 years thereafter

Current staff employees and

supervisors who received training

prior to January 1, 2019, consistent

with the requirements of Section (h)

Training required again as of January 1, 2020

The training for staff must include all of the following elements:
  1. The illegality of sexual harassment;
  2. The definition of sexual harassment using examples;
  3. The legal remedies and complaint process available to the employee;
  4. Directions on how to contact the Department of Labor; and
  5. The legal prohibition against retaliation.
In addition, the interactive training for the supervisors must further include all of the following:
  1. The specific responsibilities of a supervisor regarding the prevention and correction of sexual harassment; and
  2. The legal prohibition against retaliation.
The new law does not mandate the length of the training, but only that the above areas are fully covered during the training.

Employers do not count applicants or independent contractors toward the numerosity requirement. Employers are not required to provide training to applicants, independent contractors, or employees employed less than six months continuously. Employment agencies are the only employers required to count and provide training to employees placed by the employment agency under the training requirement.

Employers who provide (or provided) training that meets the requirements of the law before January 1, 2019, will not be required to provide additional training until January 1, 2020.

Action Required: Employers in Delaware should:
  • Stay apprised of further developments and be prepared, if necessary, to modify existing policies and practices.
  • Watch for the Department of Labor’s Notice that will need to be distributed.
  • Update their training programs to meet the new Delaware law’s interactive training requirements.
  • Watch for additional communications from ADP regarding updated policies and training.
As always, please be sure to contact your HR Business Partner if you have any questions.
*Produced in cooperation with Jackson Lewis P.C.

This content provides practical information concerning the subject matter covered and is provided with the understanding that ADP is not rendering legal advice.

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Tags: Compliance Corner10/01/18State Update

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