Colorado has adopted a final rule that clarifies the requirements for wage statements and requires employers to provide access to certain employee records. The final rule takes effect July 15, 2020.
The rule clarifies that employers must provide each employee with an itemized earnings statement each pay period that contains the following information:
- The employee's and the employer's names;
- Regular rates of pay, gross wages earned, withholdings made, and net amounts paid each pay period;
- The total hours worked in the pay period; and
- A record of tips and credits claimed.
Access to Records:
The final rule also requires employers to provide employees with access to the following information:
- Name, address, occupation, and their date of hire;
- Daily record of all hours worked.
The employer may choose to provide access to such information in one of the following ways:
- By including it with the regular wage statements;
- By furnishing each employee with access to a functioning electronic portal that shows the information (this option is available only if the employer knows the employee's email address); or
- By providing each employee the information for the entire calendar year by January 31st the following year and once upon request per year.
Colorado employers should read the rule in full and ensure compliance. Please contact your dedicated service professional with any questions.