Colorado has adopted a final rule that clarifies the requirements for wage statements and requires employers to provide access to certain employee records. The final rule takes effect July 15, 2020.
Wage Statements:
The rule clarifies that employers must provide each employee with an itemized earnings statement each pay period that contains the following information:
- The employee's and the employer's names;
- Regular rates of pay, gross wages earned, withholdings made, and net amounts paid each pay period;
- The total hours worked in the pay period; and
- A record of tips and credits claimed.
Access to Records:
The final rule also requires employers to provide employees with access to the following information:
- Name, address, occupation, and their date of hire;
- Daily record of all hours worked.
The employer may choose to provide access to such information in one of the following ways:
- By including it with the regular wage statements;
- By furnishing each employee with access to a functioning electronic portal that shows the information (this option is available only if the employer knows the employee's email address); or
- By providing each employee the information for the entire calendar year by January 31st the following year and once upon request per year.
Compliance Recommendations:
Colorado employers should read the rule in full and ensure compliance. Please contact your dedicated service professional with any questions.