November 2024

 

Illinois Prohibits Discrimination Because of Reproductive Health Decisions

10/03/24

Illinois has enacted legislation that prohibits employers from discriminating against employees because of their reproductive health decisions. The changes take effect on Jan. 1, 2025.

Tuesday, October 1, 2024/Author: ADP Admin/Number of views (1088)/Comments (0)/

Illinois Prohibits Discrimination Because of Family Responsibilities

10/03/24

Illinois has enacted legislation that prohibits employers from discriminating against employees because of their family responsibilities. The changes take effect Jan. 1, 2025.

Tuesday, October 1, 2024/Author: ADP Admin/Number of views (1040)/Comments (0)/

Illinois Adds New Work Protections for Minors Under Age 16

10/03/24

Illinois has enacted legislation that sets new standards for working conditions for employees under 16 years of age, including limiting hours of work and updating the list of jobs minors are prohibited from holding. The changes were enacted via Senate Bill 3646 and take effect on
Jan.  1, 2025.

Tuesday, October 1, 2024/Author: ADP Admin/Number of views (946)/Comments (0)/

Illinois Establishes Guardrails Against Discrimination from AI

10/03/24

Illinois has enacted legislation that expressly prohibits discrimination by employers that deploy Artificial Intelligence (AI) to help them make employment decisions. The law (House Bill 3773) also requires employers that use AI to provide a notice to applicants and employees. House Bill 3773 takes effect Jan. 1, 2026.
Monday, September 30, 2024/Author: ADP Admin/Number of views (970)/Comments (0)/

Illinois Enacts New Pay Statement Requirements

10/03/24

With the enactment of SB 3208, Illinois has implemented new pay statement requirements for employers.  
Monday, September 30, 2024/Author: ADP Admin/Number of views (964)/Comments (0)/

Illinois Bars Mandatory Employer-Sponsored Meetings on Religious or Political Matters

10/03/24

Illinois has enacted legislation that prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored mandatory meeting that communicates the opinion of the employer about religious or political matters. The changes take effect Jan.  1, 2025.

Friday, September 27, 2024/Author: ADP Admin/Number of views (1039)/Comments (0)/

Illinois Amends Law on Employee Access to Personnel Records

10/03/24

Illinois has enacted legislation that amends and clarifies the state’s Personnel Record Review Act. The new law (House Bill 3763) takes effect Jan. 1, 2025.

Friday, September 27, 2024/Author: ADP Admin/Number of views (955)/Comments (0)/

Illinois Adds Employment Verifications Protections

10/03/24

Illinois has enacted legislation that will prohibit employers from imposing work authorization or re-verification requirements that are greater than those required by federal law. The new law (Senate Bill 508) also requires employers who use E-Verify or another electronic employment verification system to provide certain notices if an employer asserts that a discrepancy exists in an employee’s employment verification information. Senate Bill 508 takes effect Jan. 1, 2025.
Friday, September 27, 2024/Author: ADP Admin/Number of views (933)/Comments (0)/

Illinois - Chicago Issues Final Rule on Paid Leave Requirements

07/03/24

The Chicago Department of Business Affairs and Consumer Protection has issued a final rule that defines and clarifies various aspects of a new ordinance requiring employers to allow employees to accrue up to 40 hours of paid sick leave per 12-month period and up to 40 hours of paid leave per 12-month period that employees can use for any reason. The ordinance and final rule take effect July 1, 2024.

Wednesday, July 3, 2024/Author: ADP Admin/Number of views (1800)/Comments (0)/

Reminder: Illinois Equal Pay Certificate Deadline Approaches

04/04/24

Employers with 100 or more employees in Illinois must apply to obtain an Equal Pay Registration Certificate (EPRC) from the state by March 23, 2024.

Tuesday, April 2, 2024/Author: ADP Admin/Number of views (2402)/Comments (0)/
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Recent IL Updates

Illinois Enacts New Pay Statement Requirements

10/03/24

Author: ADP Admin/Monday, September 30, 2024/Categories: Compliance Corner , State Compliance Update, Illinois

With the enactment of SB 3208, Illinois has implemented new pay statement requirements for employers.  

The details: 

Effective Jan.  1, 2025, Illinois employers must meet certain pay statement requirements in relation to recordkeeping and employee requests for copies of pay statements.  

Record retention

Employers must retain copies of pay statements for a period of three years as measured from the date of the payment of wages, regardless of whether the employee’s employment ends during this period.

Request for Copies of Pay Statements

Under SB 3208, in addition to providing a pay statement for each pay period, an employer must provide copies of pay statements to current and former employees upon request in accordance with the following rules:

·       Employers may require that any request for copies of pay statements be made in writing.

·       Requests from either a current or former employee must be made to a person responsible for maintaining the employer’s payroll such as a designated individual in the employer’s payroll or human resources department.

·       Upon receipt of a written request, employers must provide copies of the pay statements within 21 calendar days.

·       Employers are not required to fulfill more than two requests for pay statement records within a 12-month period.

·       Employers are not required to grant pay statement requests from former employees made more than one year after the date of separation.

·       Former employees may request whether they would prefer to receive the pay statements in a physical or electronic format.

·       If an employer furnishes electronic pay statements that a former employee cannot access for at least a full year after separation, the employer, upon the employee’s separation, must offer to provide the outgoing employee with a record of their pay statements from the year preceding their separation. The offer must be made by the end of the outgoing employee’s final pay period. The employer must record in writing the date of the offer was made and the outgoing employee’s response.

Penalties

Employers who fail to comply with the requirements of SB 3208 may be subject to a civil penalty of up to $500 per violation payable to the Illinois Department of Labor.

Next steps:

Illinois employers should begin to discuss and then implement the processes necessary to meet the requirements of SB 3208 prior to the Jan.  1, 2025 effective date.

Have questions?

Please contact your dedicated service professional with any questions.  

 

 

Number of views (965)/Comments (0)

 

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