October 2024

 

Illinois to Require that Employers Provide Paid Leave

04/06/23

Illinois has enacted legislation (Senate Bill 208) that will require employers to provide employees with up to 40 hours of paid leave that they may use for any reason. Senate Bill 208 takes effect Jan. 1, 2024.

Monday, April 3, 2023/Author: ADP Admin/Number of views (3228)/Comments (0)/

Illinois Issues Rules on Equal Pay Reporting

02/03/23

The Illinois Department of Labor (IDOL) has published final regulations to implement a requirement for Illinois employers with 100 or more employees to obtain an Equal Pay Registration Certificate (EPRC).

Wednesday, February 1, 2023/Author: ADP Admin/Number of views (3568)/Comments (0)/

Illinois prohibits hairstyle discrimination

8/4/22

Illinois has enacted legislation (Senate Bill 3616) that expressly prohibits employers from discriminating against individuals based on their hair texture or protective hairstyle. Senate Bill 3616 takes effect Jan. 1, 2023.

Wednesday, August 3, 2022/Author: ADP Admin/Number of views (4968)/Comments (0)/

Illinois Requires Expense Reimbursement

11/01/18

Illinois has enacted legislation (Senate Bill 2999) that requires employers to reimburse employees for certain business expenditures. 
Wednesday, October 31, 2018/Author: ADP Admin/Number of views (6972)/Comments (0)/
Categories: Illinois

Illinois Expands Protections for Breastfeeding Mothers in the Workplace

10/01/18

Illinois Governor Bruce Rauner signed House Bill 1595 amending the Nursing Mothers in the Workplace Act in several significant ways – most notably the compensability of break time under the Act, and the burden on employers in order to avoid providing the required break time to its employees. 
Wednesday, October 3, 2018/Author: ADP Admin/Number of views (9291)/Comments (0)/
Categories: Illinois

Wave of Class Action Lawsuits Filed under Illinois Biometric Information Privacy Act

02/01/18

Employers using timeclocks that use employee finger or hand scanning technology to clock in and out may have heard about a recent surge of class action litigation asserting that such technologies are covered by the Illinois Biometric Information Privacy Act (“BIPA” or the “Act”). Many lawsuits have been filed against employers operating in Illinois. 
Tuesday, January 30, 2018/Author: Andaika Jean-Noel/Number of views (13993)/Comments (0)/

Chicago Adopts Hands Off Pants On Law to Protect Hotel Workers from Sexual Harassment, Assault

01/18/18

To provide hospitality workers greater protections against sexual harassment and assault, the Chicago City Council has passed the “Hands Off Pants On” Ordinance. The Ordinance requires all hotels in the City to adopt a panic button system and an anti-sexual harassment policy.

Tuesday, January 16, 2018/Author: Andaika Jean-Noel/Number of views (11527)/Comments (0)/
Categories: Illinois

Sick Leave Toolkit Updated for Arizona, Chicago, Cook County, Emeryville, Los Angeles, Minneapolis, and St Paul

07/06/17

Our sick leave toolkit which includes Frequently Asked Questions (FAQs) and model sick leave policies for jurisdictions with sick leave laws has been updated based on recent agency guidance, rules and/or best practice recommendations.  
Monday, July 3, 2017/Author: Andaika Jean-Noel/Number of views (15949)/Comments (0)/

Illinois Expands Domestic and Sexual Violence Leave

10/20/16

Effective January 1, 2017, employees who work for an employer with no more than 14 employees will be entitled to 4 workweeks of unpaid leave in any 12-month period to address issues related to domestic or sexual violence.    

Wednesday, October 19, 2016/Author: TJaeger2/Number of views (10128)/Comments (0)/
Categories: Illinois

Pregnancy Rights

01/22/15

Pregnancy and your rights in the workplace has been added to the Illinois All-In-One poster.
Tuesday, January 20, 2015/Author: SuperUser Account/Number of views (14319)/Comments (0)/
Categories: Illinois
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Recent IL Updates

Illinois Enacts New Pay Statement Requirements

10/03/24

Author: ADP Admin/Monday, September 30, 2024/Categories: Compliance Corner , State Compliance Update, Illinois

With the enactment of SB 3208, Illinois has implemented new pay statement requirements for employers.  

The details: 

Effective Jan.  1, 2025, Illinois employers must meet certain pay statement requirements in relation to recordkeeping and employee requests for copies of pay statements.  

Record retention

Employers must retain copies of pay statements for a period of three years as measured from the date of the payment of wages, regardless of whether the employee’s employment ends during this period.

Request for Copies of Pay Statements

Under SB 3208, in addition to providing a pay statement for each pay period, an employer must provide copies of pay statements to current and former employees upon request in accordance with the following rules:

·       Employers may require that any request for copies of pay statements be made in writing.

·       Requests from either a current or former employee must be made to a person responsible for maintaining the employer’s payroll such as a designated individual in the employer’s payroll or human resources department.

·       Upon receipt of a written request, employers must provide copies of the pay statements within 21 calendar days.

·       Employers are not required to fulfill more than two requests for pay statement records within a 12-month period.

·       Employers are not required to grant pay statement requests from former employees made more than one year after the date of separation.

·       Former employees may request whether they would prefer to receive the pay statements in a physical or electronic format.

·       If an employer furnishes electronic pay statements that a former employee cannot access for at least a full year after separation, the employer, upon the employee’s separation, must offer to provide the outgoing employee with a record of their pay statements from the year preceding their separation. The offer must be made by the end of the outgoing employee’s final pay period. The employer must record in writing the date of the offer was made and the outgoing employee’s response.

Penalties

Employers who fail to comply with the requirements of SB 3208 may be subject to a civil penalty of up to $500 per violation payable to the Illinois Department of Labor.

Next steps:

Illinois employers should begin to discuss and then implement the processes necessary to meet the requirements of SB 3208 prior to the Jan.  1, 2025 effective date.

Have questions?

Please contact your dedicated service professional with any questions.  

 

 

Number of views (746)/Comments (0)

 

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