October 2024

 

Chicago and Cook County Adopt New Paid Leave Ordinances

01/04/24

Chicago and Cook County in Illinois have each enacted ordinances that will amend requirements that employers provide paid leave to employees.

The new Chicago ordinance requires both paid sick leave and paid leave that employees can use for any reason. The new Cook County ordinance requires paid leave employees can use for any reason.

The new ordinances will replace existing paid sick leave requirements in the city and county once they take effect. 

Monday, January 1, 2024/Author: ADP Admin/Number of views (2494)/Comments (0)/

Chicago and Cook County Adopt New Paid Leave Ordinances

01/04/24

Chicago and Cook County in Illinois have each enacted ordinances that will amend requirements that employers provide paid leave to employees.

The new Chicago ordinance requires both paid sick leave and paid leave that employees can use for any reason. The new Cook County ordinance requires paid leave employees can use for any reason.

The new ordinances will replace existing paid sick leave requirements in the city and county once they take effect. 

Monday, January 1, 2024/Author: ADP Admin/Number of views (2473)/Comments (0)/

Chicago Adopts New Paid Leave Ordinance

12/07/23

Chicago has enacted an ordinance that will require employers to provide both paid sick leave and paid leave that employees working in Chicago can use for any reason. The ordinance takes effect Dec. 31, 2023 and replaces an existing paid sick leave requirement in the city.
Wednesday, December 6, 2023/Author: ADP Admin/Number of views (2634)/Comments (0)/

Illinois Provides Guidance on New Paid Leave Law

11/02/23

The Illinois Department of Labor has published guidance on the Paid Leave for All Workers Act which requires employers to provide employees with up to 40 hours of paid leave that they may use for any reason. The law takes effect Jan. 1, 2024.

Tuesday, October 31, 2023/Author: ADP Admin/Number of views (3203)/Comments (0)/

Illinois Clarifies Equal Pay Reporting Requirements

10/05/23

Illinois has enacted legislation that clarifies a requirement for employers with 100 or more employees working in Illinois to obtain an Equal Pay Registration Certificate (EPRC). The legislation (House Bill 3733) takes effect Jan. 1, 2024.

Tuesday, October 3, 2023/Author: ADP Admin/Number of views (2805)/Comments (0)/

Illinois Amends Notice and Personnel Records Access Requirements

10/05/23

Illinois has enacted legislation that amends the state’s rules for providing certain notices to remote workers and amends the requirements for providing access to employees’ personnel records. The changes made by the legislation (House Bill 3733) take effect Jan.  1, 2024.

Tuesday, October 3, 2023/Author: ADP Admin/Number of views (2569)/Comments (0)/

Illinois to Require Pay Scale in Job Ads

09/07/23

Illinois has enacted legislation (House Bill 3129), which requires employers with 15 or more employees to include in job postings the pay scale and benefits for the position. House Bill 3129 takes effect Jan. 1, 2025.
Tuesday, September 5, 2023/Author: ADP Admin/Number of views (3033)/Comments (0)/

Illinois Expands Bereavement Leave Requirements

09/07/23

Illinois has enacted legislation that expands requirements for certain employers to provide bereavement leave to employees. The legislation (Senate Bill 2034) takes effect Jan. 1, 2024.

Tuesday, September 5, 2023/Author: ADP Admin/Number of views (3018)/Comments (0)/

Illinois Requires Certain Employers to Offer Organ Donation Leave

09/07/23

Illinois has enacted legislation that will require employers with 51 or more employees to provide paid organ donation leave to employees. The law (House Bill 3516) takes effect Jan. 1, 2024.

Tuesday, September 5, 2023/Author: ADP Admin/Number of views (2672)/Comments (0)/

Illinois Issues Amended Rules on Employee Expense Reimbursement

06/01/23

The Illinois Department of Labor (IDOL) has published amended regulations implementing a law that requires employers to reimburse employees for certain business expenditures.
Tuesday, May 30, 2023/Author: ADP Admin/Number of views (3192)/Comments (0)/
1234

Recent IL Updates

Illinois Enacts New Pay Statement Requirements

10/03/24

Author: ADP Admin/Monday, September 30, 2024/Categories: Compliance Corner , State Compliance Update, Illinois

With the enactment of SB 3208, Illinois has implemented new pay statement requirements for employers.  

The details: 

Effective Jan.  1, 2025, Illinois employers must meet certain pay statement requirements in relation to recordkeeping and employee requests for copies of pay statements.  

Record retention

Employers must retain copies of pay statements for a period of three years as measured from the date of the payment of wages, regardless of whether the employee’s employment ends during this period.

Request for Copies of Pay Statements

Under SB 3208, in addition to providing a pay statement for each pay period, an employer must provide copies of pay statements to current and former employees upon request in accordance with the following rules:

·       Employers may require that any request for copies of pay statements be made in writing.

·       Requests from either a current or former employee must be made to a person responsible for maintaining the employer’s payroll such as a designated individual in the employer’s payroll or human resources department.

·       Upon receipt of a written request, employers must provide copies of the pay statements within 21 calendar days.

·       Employers are not required to fulfill more than two requests for pay statement records within a 12-month period.

·       Employers are not required to grant pay statement requests from former employees made more than one year after the date of separation.

·       Former employees may request whether they would prefer to receive the pay statements in a physical or electronic format.

·       If an employer furnishes electronic pay statements that a former employee cannot access for at least a full year after separation, the employer, upon the employee’s separation, must offer to provide the outgoing employee with a record of their pay statements from the year preceding their separation. The offer must be made by the end of the outgoing employee’s final pay period. The employer must record in writing the date of the offer was made and the outgoing employee’s response.

Penalties

Employers who fail to comply with the requirements of SB 3208 may be subject to a civil penalty of up to $500 per violation payable to the Illinois Department of Labor.

Next steps:

Illinois employers should begin to discuss and then implement the processes necessary to meet the requirements of SB 3208 prior to the Jan.  1, 2025 effective date.

Have questions?

Please contact your dedicated service professional with any questions.  

 

 

Number of views (746)/Comments (0)

 

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