October 2024

 

Illinois Issues Required Employer Posting and Fact Sheet under Pregnancy Accommodations Law; New Handbook Policy Available

01/22/15

The Illinois Human Rights Act (“IHRA”) now offers additional protection for pregnant women in the workplace and additional responsibilities for employers with respect to their pregnant workers.
Tuesday, January 20, 2015/Author: SuperUser Account/Number of views (14307)/Comments (0)/
Categories: Illinois

Illinois Becomes the Fifth State to Ban the Box

8/21/14

Illinois has passed the Job Opportunities for Qualified Applicants Act. The Act provides that a private employer may not inquire into or require disclosure of a job applicant's criminal record or criminal history before the candidate has been notified that the candidate has been selected for a job interview or has been offered a conditional offer of employment. It requires consideration of the nature and gravity of a candidate's conviction record, the time elapsed since the conviction, and whether the conviction has a direct bearing on the candidate's fitness before excluding a candidate.

Tuesday, August 19, 2014/Author: SuperUser Account/Number of views (13264)/Comments (0)/
Categories: Illinois

Illinois Firearms Concealed Carry Act Update

11/07/13

Executive Summary

Property owners wishing to prohibit concealed firearms from being carried on their property must post officially approved signage conspicuously at the entrance of their building, premises or real property, according to a regulation published by the Illinois State Police. Owners of parcels where concealed carry is prohibited by the Illinois Firearms Concealed Carry Act also must post the required sign in the same manner. The IL state police have released guidance on the posting requirements as well as a model poster. For more information please review the details below.

Wednesday, July 9, 2014/Author: Shirley Johnson/Number of views (9386)/Comments (0)/
Categories: Illinois

Medical Marijuana Legalized in Illinois

11/21/13

Executive Summary

On January 1, 2014, Illinois will become the 20th state in the nation to legalize marijuana for medicinal purposes. Illinois’ governor signed the legislation, the Compassionate Use of Medical Cannabis Pilot Program Act (“Cannabis Act”), to create the four-year pilot program. The program allows patients diagnosed with one of 42 specific, debilitating medical conditions to use medicinal marijuana. Qualifying individuals will be issued a Registry Identification Card by the Department of Public Health. Illinois has removed state-level criminal penalties from the medical use and cultivation of cannabis. The purpose of the Act is to protect patients with certain debilitating medical conditions, as well as their physicians and providers, from arrest and prosecution, criminal and other penalties, and property forfeiture if the patients engage in the medical use of cannabis.

Wednesday, July 9, 2014/Author: Shirley Johnson/Number of views (8496)/Comments (0)/
Categories: Illinois

Illinois Workplace Violence Prevention Act

11/21/13

Executive Summary

Illinois has passed a law with the stated intention to assist employers in protecting its workforce, customers, guests and property by limiting access to workplace venues by potentially violent individuals. Effective January 1, 2014, IL employers with 5 or more employees may seek a court order of protection if the business or its employees are threatened by an individual.

Wednesday, July 9, 2014/Author: Shirley Johnson/Number of views (7925)/Comments (0)/
Categories: Illinois

New Chicago Ordinance Bans Smoking of E-Cigarettes Indoors

09/06/14

Executive Summary

Effective April 29, 2014, a new Chicago ordinance will prohibit smoking of electronic cigarettes (or e-cigarettes) in enclosed public places and enclosed places of employment in the city. Chicago joins New York City and a handful of other jurisdictions (including the states of Arkansas, North Dakota, and Utah) to have included e-cigarettes in their indoor smoking regulations. 


Wednesday, July 9, 2014/Author: Shirley Johnson/Number of views (7091)/Comments (0)/
Categories: Illinois
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Recent IL Updates

Illinois Enacts New Pay Statement Requirements

10/03/24

Author: ADP Admin/Monday, September 30, 2024/Categories: Compliance Corner , State Compliance Update, Illinois

With the enactment of SB 3208, Illinois has implemented new pay statement requirements for employers.  

The details: 

Effective Jan.  1, 2025, Illinois employers must meet certain pay statement requirements in relation to recordkeeping and employee requests for copies of pay statements.  

Record retention

Employers must retain copies of pay statements for a period of three years as measured from the date of the payment of wages, regardless of whether the employee’s employment ends during this period.

Request for Copies of Pay Statements

Under SB 3208, in addition to providing a pay statement for each pay period, an employer must provide copies of pay statements to current and former employees upon request in accordance with the following rules:

·       Employers may require that any request for copies of pay statements be made in writing.

·       Requests from either a current or former employee must be made to a person responsible for maintaining the employer’s payroll such as a designated individual in the employer’s payroll or human resources department.

·       Upon receipt of a written request, employers must provide copies of the pay statements within 21 calendar days.

·       Employers are not required to fulfill more than two requests for pay statement records within a 12-month period.

·       Employers are not required to grant pay statement requests from former employees made more than one year after the date of separation.

·       Former employees may request whether they would prefer to receive the pay statements in a physical or electronic format.

·       If an employer furnishes electronic pay statements that a former employee cannot access for at least a full year after separation, the employer, upon the employee’s separation, must offer to provide the outgoing employee with a record of their pay statements from the year preceding their separation. The offer must be made by the end of the outgoing employee’s final pay period. The employer must record in writing the date of the offer was made and the outgoing employee’s response.

Penalties

Employers who fail to comply with the requirements of SB 3208 may be subject to a civil penalty of up to $500 per violation payable to the Illinois Department of Labor.

Next steps:

Illinois employers should begin to discuss and then implement the processes necessary to meet the requirements of SB 3208 prior to the Jan.  1, 2025 effective date.

Have questions?

Please contact your dedicated service professional with any questions.  

 

 

Number of views (746)/Comments (0)

 

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