April 2024
At ADP® we are always helping you to stay on track with all your business needs. December is the perfect time to remind you of your Occupational Safety and Health Administration (OSHA) recordkeeping requirements. If your company is not partially exempt (either by industry, size, or both), ADP will help you fulfill this responsibility by providing your company with its preliminary 300 Log of Work-Related Injuries and Illnesses and 300A Summary of Work-Related Injuries and Illnesses at the end of January each year.
Many employers reward and recognize high performers with a bonus, especially toward the end of the year. If you award bonuses, there are several overtime and tax rules to consider. Here’s an overview of some of these rules to help you as you close out the business year in 2023.
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Candidates living outside of New York State and City who are applying for jobs in New York State and City may be protected under the state's and city's Human Rights laws.
Employers with 100 or more employees in Illinois must apply to obtain an Equal Pay Registration Certificate (EPRC) from the state by March 23, 2024.
If you have employees in South Carolina, we need your help with new filing requirements beginning with the first quarter 2024.
New York City has enacted a law (Int. 0563-2022) that eases the process for an employee to file an Earned Safe and Sick Time Act lawsuit. Int. 0563-2022 takes effect on March 20, 2024.
The Colorado Department of Labor and Employment (CDLE) recently issued guidance on changes to the state’s pay transparency rules.
Texas has enacted legislation (Senate Bill 7) that bans certain COVID-19 vaccine mandates. Senate Bill 7 takes effect on Feb. 6, 2024.
The California Department of Industrial Relations has updated guidance to address the expansion of the state’s paid sick leave law that takes effect Jan. 1, 2024.
Oregon has enacted legislation (Senate Bill 907), which further protects employees from hazardous work conditions. Senate Bill 907 takes effect on Jan. 1, 2024.
Oregon has enacted legislation (House Bill 3028), which adds protections for an employee that is appointed to a board, commission, council, or committee. House Bill 3028 is effective immediately.
New York has enacted legislation (Senate Bill S2518A), which prohibits employers from accessing certain electronic personal accounts. Senate Bill S2518A takes effect on March 12, 2024.
New Hampshire has enacted legislation (House Bill 358), which requires employers to provide unpaid time for employees to express milk. House Bill 358 takes effect on July 1, 2025.
The City of Columbus, Ohio, has enacted an ordinance to prohibit certain employers from inquiring about an applicant’s pay history. The ordinance takes effect on March 1, 2024.
Oregon has enacted legislation (House Bill 3307), which extends certain workplace protections to registered apprentices and those in private employer on-the-job training programs. House Bill 3307 takes effect on Jan. 1, 2024.
Texas has enacted legislation (House Bill 915) that requires all employers to post a notice containing contact information on where to report workplace violence. House Bill 915 takes effect on Sept. 1, 2023.
Texas has enacted legislation (House Bill 2313), which requires Transportation Network Company employers to provide training on human trafficking awareness and prevention. House Bill 2313 takes effect on Sept. 1, 2023.
Rhode Island has enacted legislation (Senate Bill 0444A), which will make June nineteenth (Juneteenth) a state holiday. Senate Bill 0444A takes effect on Jan. 1, 2024.
Illinois has enacted legislation that expands requirements for certain employers to provide bereavement leave to employees. The legislation (Senate Bill 2034) takes effect Jan. 1, 2024.
Texas has enacted legislation (House Bill 2459) to further protect certain employees from labor law violations. House Bill 2459 takes effect on Sept. 1, 2023.
Maine has enacted legislation that amends the state’s equal pay law to address race-based discrimination in pay. Previously, the state’s equal pay law addressed sex-based discrimination only. The changes take effect Oct. 25, 2023.
Illinois has enacted legislation that will require employers with 51 or more employees to provide paid organ donation leave to employees. The law (House Bill 3516) takes effect Jan. 1, 2024.
Georgia has enacted legislation (Senate Bill 129) that amends the rules governing an employee’s entitlement to time off to vote in elections. The changes take effect July 1, 2023.
Colorado has enacted legislation (Senate Bill 23-017) that expands the reasons employees may use paid sick leave under state law. Senate Bill 23-017 takes effect August 7, 2023.
Minnesota has enacted legislation (Senate File 3035) that will require employers to provide paid sick leave to employees. The requirement takes effect January 1, 2024.
Minnesota has enacted legislation (House File 100) that permits recreational cannabis use among adults age 21 and older beginning August 1, 2023. The law includes protections for off-duty cannabis use.
New Jersey has enacted several laws that impact unemployment processes by adding employer requirements and employee protections during labor disputes.
New York City has enacted a law (Intro. 209-A) that prohibits employers from discriminating on the basis of an individual’s height or weight. Intro. 209-A takes effect on November 22, 2023.
Washington has enacted legislation (House Bill 1491), which prohibits an employer from searching an employee’s privately owned vehicle. House Bill 1491 takes effect on July 23, 2023.
New York has released an updated model policy and training materials that address sexual harassment and discrimination prevention.
New York has enacted legislation (Senate Bill S4844B), which expands protections under the Nursing Mothers in the Workplace Act. Senate Bill S4844B takes effect on June 7, 2023.
New York City (N.Y.C) has issued a Final Rule on Automated Employment Decision Tools (AEDTs). The date of enforcement is now July 5, 2023.
The State of Washington has released information to assist employers in meeting their requirements under the Washington Cares Act.
Virginia has enacted Senate Bill 1040 (SB 1040) which restricts the use of an employee’s social security number (SSN) on an identification card or access badge.
Utah has enacted legislation (House Bill 324), which provides an additional way for employers to help maintain a safe working environment. House Bill 324 takes effect on July 1, 2023.
The City of Los Angeles has enacted an ordinance that will require large employers in the retail sector to follow certain scheduling practices. The ordinance takes effect April 1, 2023.
Berkeley, CA has enacted an ordinance that will require employers in certain industries to follow specific scheduling practices beginning Jan. 1, 2024.
Governor Kathy Hochul signed (Senate Bill S6085), which amends Section 201 of the New York Labor Law, adding new employer electronic posting requirements. Senate Bill S6085 is effective immediately.
Governor Kathy Hochul has signed into law several bills to help prevent human trafficking in the hospitality and transportation industries.
This notice is to inform you that St. Paul, Minnesota has amended an ordinance that requires employers to provide paid sick leave to employees. The changes will take effect Feb. 18, 2023.
Bloomington, Minnesota has amended an ordinance that will require employers in the city to provide sick leave to employees. The ordinance will still take effect July 1, 2023.
We want to let you know about how San Francisco has enacted an ordinance that will require employers with 100 or more employees to provide supplemental pay for military leave.
The California Department of Industrial Relations (DIR) has updated its frequently asked questions (FAQs) to address expanded requirements for employers to disclose the pay scale for open positions.
We want to let you know that Arizona Form A-4 has been modified because the previous Form A-4 is no longer representative of new lower income tax rates.
Colorado’s state-run retirement program, called Colorado SecureSavings, is set to launch in early 2023. Employers with five or more employees must either facilitate the program or offer a qualifying retirement plan to employees.
California has enacted legislation (Senate Bill 523) that will prohibit employers with five or more employees from discriminating against applicants and employees because of their reproductive health decision making. This change takes effect Jan. 1, 2023.
On Nov. 8, 2022, voters in Nevada voted to amend the State Constitution provisions regarding the minimum wage.
On Nov. 8, 2022, Inglewood, California voters approved a ballot measure that increases the minimum wage for healthcare workers.
It is almost time for the Massachusetts HIRD filing. Massachusetts law requires employers to file a HIRD form on an annual basis containing information about employer sponsored insurance.
Oklahoma has enacted legislation (Senate Bill 1345), which provides wage payment options for employers. Senate Bill 1345 takes effect on Nov.1, 2022.
The Massachusetts Department of Family and Medical Leave (DFML) has announced the 2023 contribution rates for the state’s Paid Family and Medical Leave program.
The New Jersey Cannabis Regulatory Commission (NJCRC) has released guidance and provided a sample form to help employers address workplace impairment due to employee cannabis use.
Florida has now released the poster required to be posted in the workplace regarding the minimum wage increase in the state.
California has enacted legislation (Assembly Bill 1949) that will require employers with five or more employees to offer bereavement leave. Assembly Bill 1949 takes effect Jan. 1, 2023.
The Minnesota Department of Labor and Industry announced that the state minimum wage would increase effective Jan. 1, 2023, as outlined below.
The City of Sonoma, California has announced that the city minimum wage will increase Jan. 1, 2023.
San Diego, California has announced that the city minimum wage will increase on Jan. 1, 2023.
Petaluma, California has announced that the city minimum wage will increase on Jan. 1, 2023.
On Aug. 10, 2022, a petition was filed with the City of Los Angeles seeking to stop the Healthcare Workers Minimum Wage Ordinance from taking effect on Aug. 13, 2022.
Minneapolis, Minnesota has announced that its minimum wage will increase.
Santa Rosa, California has announced that the city minimum wage will increase on January 1, 2023.
Daly City, California has announced that the city minimum wage will increase.
New York City has enacted legislation (Int. No. 1894-A) that amends the New York City Human Rights Law and regulates the use of automated tools in certain employment decisions. The law takes effect on Jan. 1, 2023.
The New Jersey Division on Civil Rights has adopted new and amended regulations concerning the display of certain posters. The regulations are effective immediately.
This notice is to inform you about how New Hampshire has enacted a legislation (Senate Bill 345), which amends its child labor laws. Senate Bill 345 is effective immediately.
This notice is to inform you about how Florida has enacted a legislation (Senate Bill 898) establishing new background check requirements for employees at certain apartment buildings. This takes effect immediately.
New York State has authorized bonuses for eligible health care and mental hygiene workers. Employer claims for the first wave of eligible employees are due by Sept. 2, 2022.
New Jersey has enacted legislation (Assembly Bill 4222), which amends its child labor laws. Assembly Bill 4222 is effective immediately.
Jersey City, New Jersey, has passed an ordinance that calls for pay transparency and reinforces the state’s ban on salary history inquiries. The Ordinance is effective immediately.
Washington has enacted a final rule that clarifies how the seven-day waiting period impacts Washington’s Paid Family and Medical Leave program. The final rule is effective immediately.
Vermont has enacted legislation (House Bill 729) that limits the time an employee may file a discrimination claim to six years. House Bill 729 is effective immediately.
Vermont has enacted legislation (House Bill 515) that prohibits employers from retaliating against whistleblowers. House Bill 515 is effective immediately.
Tennessee has enacted legislation that expressly prohibits employers from discriminating against individuals because of their hairstyle or other traits associated with race. Senate Bill 136 took effect on July 1, 2022.
Philadelphia Mayor Jim Kenney has signed into law the Employee Commuter Transit Benefit Ordinance.
Oregon has enacted a final rule that requires employers to provide protections to workers that are exposed to high heat. The final rule is effective immediately.
San Francisco has amended the city’s Family Friendly Workplace Ordinance (FFWO), which applies to employers with 20 or more employees. The changes are effective July 12, 2022.
Virginia has enacted legislation (House Bill 1063) that clarifies the definition of religion for nondiscrimination purposes. House Bill 1063 is effective immediately.
Vermont has enacted legislation (House Bill 477), which extends protections under its crime victim leave law. House Bill 477 is effective immediately.
Rhode Island has enacted the Rhode Island Cannabis Act (the Act), which adds and clarifies workplace protections related to cannabis use.
Oregon has enacted a final rule that requires employers to take certain safety steps related to wildfire smoke exposure. The final rule took effect on July 1, 2022.
Nebraska has enacted Legislative Bill 780 that amends an employer’s requirements for child labor certificates. Legislative Bill 780 is effective immediately.
Los Angeles Mayor Eric Garcetti on July 7, 2022, signed into law the Healthcare Workers Minimum Wage Ordinance (Ordinance).
Westchester County in New York has enacted an ordinance that will require employers to provide sick leave to employees who work in the county.
San Francisco has amended its Fair Chance Ordinance, which restricts the use of criminal histories to make employment decisions. The FCO poster is now available and must be posted immediately.
New York City has agreed to a temporary stay of enforcement of the deduction portion of the Fair Workweek Law.
Starting on July 18, 2018, New York City employers will be required to provide temporary schedule changes to employees for “personal events.”
Effective February 16, 2018, Alaska employees with disabilities must be paid at least the Alaska minimum wage, which is currently $9.84 per hour.
The New York City Department of Consumer Affairs has released the “Fair Workweek Rules" and has issued required employee notices, overviews, and Frequently-Asked-Questions.
Leave policies that allow employees to take leave to care for or assist their sick biological or adopted children must also allow leave to care for or assist a sick foster child.
The Department of Fair Employment and Housing (DFEH) finalized new regulations limiting the ability of employers to consider criminal history when making employment decisions.
The Department of Labor has issued mandatory changes that impact the states of Idaho and Louisiana, which take effect in March 2017.
A new tax has been imposed on employees living or working in the Village of Lyons.
In Massachusetts, the law requires employers to adopt a written policy against sexual harassment and to distribute the policy at the time of hire and annually.
The Colorado Civil Rights Division has updated its Anti-Discrimination Notice. "Pregnancy" is listed as a new protected class under the Employment Discrimination section of the notice.
The medical marijuana program established by New York’s Compassionate Care Act has been implemented.
There are several updates to our model handbook.
The Georgia state poster has been updated to reflect changes in the Workers' Compensation Bill of Rights.
The Minnesota state poster has been updated to reflect a change in the state minimum wage.
Utah Governor Gary Herbert signed legislation (Senate Bill 59) that requires employers with 15 or more employees to provide reasonable accommodations for pregnancy, childbirth, breastfeeding, and pregnancy-related conditions.
The updated toolkit will be available on June 20 on FormSource in the Leave and Return to Work section.
In an unprecedented opinion, a California Court of Appeal has held that an employer has a duty to reasonably accommodate an applicant or employee who is associated with a disabled person who needs the employee’s assistance.
New York Governor, Andrew Cuomo, signed legislation implementing a staggered set of regional minimum wage increases with the end goal of increasing the state’s minimum wage to $15.00 an hour by 2021.
The “EMPLOYERS EMPLOYING WORKERS UNDER THE AGE OF 16" section of the Missouri state poster has been updated.
The West Virginia state poster has been updated to include the Pregnant Workers Fairness Act (PWFA).
The Wisconsin state poster has been updated, and a new Wisconsin all–in-one poster is required.
The City of Seattle recently amended four labor standards ordinances: Paid Sick and Safe Time, Fair Chance Employment, Minimum Wage, and Wage Theft.
On March 2, 2016, Governor Kate Brown signed into law Senate Bill 1532 that establishes a 3- tiered system for determination of minimum wage based on geographical location of the employer.
The Virginia state poster has been updated to add new employer reporting requirements for all work-related hospitalizations, amputations and losses of an eye.
The Wyoming state poster has been updated to include information on reporting serious injuries under "Workers' Rights" and what Employers must do within 24 hours of all serious injuries during the reporting process.
A Countywide Minimum Wage Ordinance has been approved to incrementally increase the minimum wage for Los Angeles County employees and employees working in unincorporated areas within the county.
Our model handbook policies have recently been updated to include a specific District of Columbia and Rhode Island Pregnancy Accommodation policy.
On July 1, 2016, subject to certain exemptions and deferrals, many Los Angeles employers will be required to pay an increased minimum wage.
The California state poster has been updated due to a change in minimum wage, as well as major updates to the CA Workers' Compensation Notice.
The Massachusetts state poster has been updated due to a change in Wage and Hour posting, Minimum Wage and the addition of Equal Pay and Non-Discrimination.
New York minimum wage has increased to $9.00 an hour. This is a material substantive change and a new New York, All–In-One poster is required.
California, Connecticut and Maine mandate that employers provide sexual harassment training.
The Division of Labor has adopted Colorado Minimum Wage Order Number 32, effective January 1, 2016 through December 31, 2016, to reflect the state minimum wage of $8.31 per hour.
New laws effective this month require employers to comply with several new restrictions and mandates.
Amendments to Philadelphia’s “Ban the Box” legislation, the Fair Criminal Records Screening Standards, were signed into law.
The purpose of this report is to provide a summary of some of the major laws that may impact a client's operations and to help clients plan and prepare for these new compliance challenges.
Maine law requires employers to annually provide their employees with notice of the employer’s sexual harassment policy.
We have updated our sick leave toolkit based on additional guidance issued in New Jersey which clarifies some issues that were ambiguous or not addressed in the underlying law.
We have updated our sick leave toolkit based on additional guidance issued in Oregon which clarifies some issues that were ambiguous or not addressed in the underlying law.
The minimum wage for all workers increased to $9.00 per hour effective January 1, 2015.
A new Massachusetts law gives employees who are victims of domestic violence a right to job-protected leave from work.
Please continue to check for notifications via the ADP TotalSource Insights & Solutions Bulletin. To review federal updates, click here.